Payment entry, group payments and offsettings are made

  • in entry A via the Account Statement tab (!),
  • in entry B via the search result of the searched vouchers

each in the context menu via the corresponding entries.

Contents

Basic data

Entry A → General tab

From the search result displayed on the General tab, double-click the required line on the Account Statement tab.

The context menu is available in the lower payment item area, which is activated by clicking the right mouse button after selecting a line.

Entry B → Search result tab

Select the corresponding line in the Search result tab and click the right mouse button to open the context menu.




Enter payments tab

To enter a payment, select a line. The marking is done with a simple left click in the active line. Another tab Enter payment opens.

This function is disabled if the corresponding authorisation has not been assigned to the profile of the active user.

The voucher is now displayed with its essential information.

  • ZE (incoming payment) is pre-set for the voucher type in the payment entry line if this is an outgoing invoice or an incoming credit note.
  • ZA (outgoing payment) is pre-set in case of the payment processing of outgoing credit notes or incoming invoices.

ColumnEntry

Type

ZE or ZA (see above)

CUR. And R.O.E.

If a foreign currency is selected, a R.O.E. must be entered as well.

Amount

The payment amount can be entered in the voucher currency or in any other currency.

Contra account

The contra account is pre-assigned with 8400 because a preallocation in the open items basic data has been made accordingly.

It is not necessary to enter a contra account. A contra account only needs to be recorded if the payments are to be transferred to a connected financial accounting via an interface.

Voucher no.

The voucher number needs to be recorded. The payment date is pre-set with the current date if no entry is made. Any other valid date can also be entered. A date can also be drawn from the calendar feature.

The entry of the voucher number is not necessary if the data of the payment are not supposed to be transferred to a financial accounting (Setting in Open Items Basic data in ACCOUNTING).


Result:

After the payment has been saved, the voucher is visible in the display view of the open items with the status A.

This is due to the fact that the voucher has changed its status O (open) to (completed).

The voucher will not be visible when searching via the status O.

If you search via the open items status A and the personal account 1195 in the search mask, this voucher will appear.

Enter group payments

Mulitple vouchers of a personal account can be cleared in one step.

For example, there are multiple open outgoing invoices for one personal account and an invoice is entered for all open invoices. 

The vouchers, which are to be cleared via a group payment, need to be marked for the selection of group payments.

  • Only vouchers of one personal account of the SAME voucher type can be combined to one group payment.
  • The selection is done as usual in Windows (left mouse key on the first line, Shift + left mouse key on the next line that is to be marked until it is released).
  • The selected lines are highlighted with a dark background.
  • The item Group payment is selected via the context menu.

This example shows two outgoing vouchers selected for the payment entry. The mask of the payment entry displays the payments that have been done on these vouchers.

  • Both vouchers were meant for the clearing of items.
  • If a voucher is to be excluded from the group payment, please click on the field To clear.

Enter Offsetting

Only vouchers of the same voucher type can be used for the group payment. However, you can combine vouchers of DIFFERENT voucher types for the offsetting.

  • If you use mixed accounts, you can use outgoing invoices and incoming invoices of the same personal account for the offsetting.

  • It is possible to settle invoices with credit notes or incoming invoices (R with G or LR).

Like in the group payment, the payment entry mask must display all selected vouchers in the upper section. The user can exclude vouchers from the payment by setting the checkmark in the field To clear.

Special functions

The context menu in the lower screen section changes as follows:

If a voucher is selected for the payment entry, you can use the following special features in the payment entry mask:

1Check box Overdue marking
Field Level

If the checkmark is removed from the field Overdue marking, the voucher is removed from the dunning process.
The dunning level can also be raised or reduced. This has an impact on the selection of the dunning form when printing the form.

2Context menu → Close voucher

The open items status of the voucher can be set to A (closed) by selecting Close voucher from the context menu in the UPPER display section.
A payment entry is now neither possible nor desired.
After saving, the voucher in the search result display has the status A (closed) and does not appear when searching with the open items status O.

3Context menu → Remove status

The voucher of an open items status A can be reset to the status O in the same manner.
For this, you can search the voucher with the voucher number (or all vouchers of this personal account with the open items status = A).
A double click on the voucher will open the payment entry mask. Here you can select Remove status from the context menu.

4Context menu → Memo

The context menu item Memo enables entering a memo text for the voucher.

5Context menu → Cancel payment

An already made payment can be cancelled with the context menu item Cancel payment.

If a payment is cancelled that changed the open items status from O to A, the open items status will be changed automatically from A to A after the payment is cancelled.

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