Select the menu File → Open.
The CargoSoft file entry mask opens.

This AWB selection concerns Airfreight Export orders.


Select an AWB type for your order. 

→ The preallocation of the AWB type can be defined per mode in the Options in EMPLOYEES.

Basic data
Related topics




FieldDescription
Checkboxes AWB type

The AWB type is pre-assigned based on your basic data settings.
Select the relevant AWB by activating a checkbox.

File no. definition

In some cases you can select between multiple file number definitions.

Open the dropdown list to see the file number definitions that are available for selection.

Depending on the file number definition for your company, the following fields may be required fields as they may be used for the generation of the sequence number.

File number

The file number appears once you have entered all required field and if there is a number range for the selected main and sub department.

Order sector

Select the order sector from the dropdown list.
The order sector is pre-assigned based on the basic data settings of the current user.

Date

Pre-assigned with the current date. To change the date, overwrite it manually or double click into the field and select a date from the calendar.

Depending on your company settings, the file number is either derived from the order date or departure/arrival date.

In the example shown above, the month of the file number is derived from the departure/arrival date. This is indicated by the field ets, which is not available otherwise. Here you can enter the departure date for export and the arrival date (eta) for import.

BranchThe branch is pre-assigned based on your basic data settings. You can change the branch in the file entry mask if you have the required authorization, regardless of the the BL/AWB type.
Main departmentThe main department is pre-assigned based on your settings in the employee's options.
Select the main department from the dropdown menu.
Sub department
The sub department is pre-assigned based on your settings in the employee's options.
Select the sub department from the dropdown menu.
CustomerEntering the customer is optional. This address is copied into the order and assigned with the customer checkmark.
This is especially useful if you have created an individual mask for the customer. This mask will automatically appear upon order entry.

Dangerous goods

Activate the checkbox if your shipment contains dangerous goods.
Checkbox
Create a new file
This checkbox is activated by default.
ButtonDescription
OK

The OK button becomes available after you have made all required entries.
The sequence number of the new file is not yet assigned at this time.

If this button remains light gray and non-editable, you may be missing crucial basic data entries such as authorizations or required fields.
→ Please contact your system administrator.

CancelCancel without entering a new file number.
Credit limit check

The additional fields below the fields described above are only available if you have activated the credit limit check.

All entries are required.
The OK button is not released until you have entered all data correctly.

Address description
Address
Name
Location
Open invoice amount
Altern. invoice-recipient
Completed
Original amount