CargoSoft offers the possibility to have your incoming invoices processed centrally and automatically.

With the d.3 module Invoice Reader, pdf incoming invoices can be processed in a structured manner using OCR recognition and a XML is generated, which is forwarded to CargoSoft TMS for booking.

In addition, the documents can be archived in an audit-proof manner in the DMS system.

If you are interested, please contact our sales department.

Determination of the accruals based on the amount if there is no activity type in the payables

In the case of payables  that are imported via an interface and automatically booked via CargoCom, it is now possible for accruals to be automatically determined using the amounts if the type of activity was not transferred in the payables.

Based on the amount for the vendor and item, the system determines the accrual that best matches the amount of the posting line in the payable.

This function is activated by CargoSoft. Please get in touch with your known contact person.

Contents

Basic data



Accounting period is preassigned with the most recent performance month

The accounting period in an incoming invoice can now be determined using the most recent order.

Every time an file number is added or the voucer is changed, the accounting period is redetermined and updated if necessary.

When saving the document, the accounting period is not checked again, so that it can be changed manually directly before saving.

Basic data settings

COMPANY → INVOICING → Number range tab

Select M=Highest service month of file numbers in the field Default accounting period incoming invoice .

Automatic determination Cargocom

When activated, this function is also taken into account in the automatic processing of incoming invoices via CargoCom.

No accounting period on Cargocom basic data

ATTENTION: If the EDI interface does not deliver a accounting period, you can also make the setting for this function in the CargoCom Basic data:

  • ADMIN → CARGOCOM → Incoming Invoice process → Parameter 'vorschl_bu_per' = J


Automatic incoming invoice processing

New status for receipt that cannot be assigned to any file

The status of the automatic incoming invoice processing are as follows:

  • CCTMS = The receipt has been imported, but has not yet been processed by CargoCom. It cannot be edited.
  • CCOK = The receipt could be processed correctly by CargoCom and was completely booked. It is editable
  • CCERR = The receipt could not be processed correctly by CargoCom and was not booked. It has to be reworked manually and can be edited

Now there are further status: CCWAI (Wait) and CCCHE (Check)

  • If CargoCom could not find a file for the incoming receipt, it receives the status CCWAI. Every time CargoCom is restarted, it tries to process the receipt again. If an file could be determined, the receipt is processed further.
  • If no file could be determined again, the CCWAI status remains for the receipt until the point in time that was stored in the CargoCom parameters.
  • If this time is exceeded and no file is found, the receipt has the status CCCHE and must be checked manually in the TMS..

The CCWAI status must be activated manually.

For this purpose, a waiting time is stored in the parameters of the Basic data CargoCom in ADMIN.

The parameter is wartezeit_posnr.
The waiting time is given in days.

StatusMeaning
CCWAI

Vouchers can now also be changed, canceled or rejected in the incoming invoice with the status CCWAI.

To execute this function, simply open the voucher by double-clicking in the search result or call up the corresponding function Change voucher, Cancel voucher or Reject voucher from the local menu.
After having selected the desired function, a corresponding message appears with the query whether you still want to continue.

The status of the document is then set from CCWAI to CCCHE.

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