The billing lines are automatically pre-assigned in the invoicing when switching to the tab Voucher items. The system differentiates between airfreight or seafreight – export or import – profit share or accruals. |
The preallocation of the billing lines usually only takes place during the process of creating a new voucher – but not when editing or copying vouchers! This prevents a double suggestion of billing lines. |
Billing lines directly from the address of the voucher recipient
Only if no preallocations were made from accruals or tariffs and additional costs.
Certain billing lines can be pre-assigned for a specific address in the basic data ADDRESSES → ADDRESSES on the sub tab Billing codes.
The billing codes have to be entered separately by
- Mode Seafreight / Airfreight
- Sector Export/Import/Warehouse/Transport.
Different prices can be deposited if desired.
Otherwise, the prices from the billing code or the price per validity period are suggested.
Automatic billing code when saving
Automatic billing codes for outgoing invoices, which are to be used in the invoice print, can be deposited in the basic data. |
You can adjust whether such a billing code is printed at the beginning or end of the invoice. |
| Specific customers can also be excluded from this automatism. |
Automatic billing codes are not drawn in credit notes and collective credit notes. |
A percentage or a value needs to be deposited for the automatic billing code.
This replaces an amount or a percentage that might have been deposited in the original billing code.
A value deposited in the application automatic billing codes is added as a billing code at the beginning or the end (depending on the settings) of the invoice print.
It is then added to the total amount of the invoice and results in an amount X that appears as the last invoice line in the print.
The option A (beginning of the invoice) does not exist.
Procedure
If an automatic billing code was deposited for the customer, for which you are creating an invoice, the quantity and the total amount of the voucher items will automatically change when saving the voucher.
Example
This invoicing consists of 4 voucher items; the total amount was already calculated.
The mask view will change to a non-editable overview, which one or more calculation lines are attached to, when saving the voucher.
This has been obtained from the basic data AUTOMATIC BILLING CODES and is added to the invoice address (D 3010) as a billing code Handling (HAND) with a deposited fixed price at this place.
The automatic surcharge with a fixed value is also activated via checkbox in the basic data.
The invoice is calculated, closed, and sent to the printer when confirming wit OK.
The display in the invoice overview will show the total amount after the automatic surcharge of the deposited billing code for the address D 3010.
The same effect occurs when the CargoSoft information is closed and the Save icon is pressed instead.
Profit sharing automatism
If the entry Profitshare is selected in the header data of an invoice in the field Cost splitting, an additional tab Profit share will open in front of the tab Voucher items.
This tab provides the option to enter amounts that can be distriuted to other files through a specific calculation method.
The profit is automatically calculated from the entered values – depending on the division ratio 50:50 or 40:60, etc.
The calculated amount is automatically suggested when switching to the tab Voucher items.
It is distinguished between the creation of an invoice or a credit note.
This amount is suggested in the Voucher items.
Only this amount is suggested for the Profitshare.
No other amounts are automatically suggested – no accruals and no seafreight tariffs.
The billing code must be deposited in the basic data COMPANY → INVOICING on the tab Administration → Billing codes for profit share.
You can make separate suggestions for
- Profitshare seafreight invoice
- Profitshare seafreight credit note
- Profitshare airfreight invoice
- Profitshare airfreight credit note
Only text lines can be entered manually for the Profitshare.
No other values can be recorded in the billing lines, otherwise the value of the invoice will not agree with the value of the Profitshare.
→ If there are no ATLAS tax bills and no Profitshare was recorded, the system will try to suggest the airfreight costs and/or the additional costs for the airfreight automatically.
Preallocation of the accruals
The outstanding accruals of the selected file and the selected invoice are read in the invoicing (or accruals of this file that have been recorded on the collective accounts for accruals). |
Accruals for expenses are read for outgoing credit notes. |
Accruals for revenues are read for invoices (single invoices or collective invoice files). |
The accruals per billing code must have been recorded! |
It does not suffice to record the accruals per service type in the invoicing! |
The accruals are always entirely dissolved in the invoicing! → There are no partial billings or difference lists as in the incoming invoicing! |