Contents

Basic data
Topic in the order

Fields description

FieldIn the order
One-time address 1-4

After you have entered an address with account type D or K in the address basic data, enter the account number in one of the one-time address fields.

You can enter up to four one-time addresses in CargoSoft.

Usually, such an address does not have entries for street or location - matchcode and name suffice to identify the address.

One-time addr. with numbering

Using this account number, you can create vouchers that do not have a fixed address account number on their own

: Belongs to One-time address in Number range tab.

Account no. internal settlementsAutomatically pre-assigns the bill-to-party entered here for the internal settlement in the order.
Print internal settlementsActivate to trigger the instant print of a voucher through by completed and saved internal settlements.

Check whether an altern. financial account is entered

Fields for alternative financial accounts
The fields for alternative financial accounts in the addresses are used for the invoicing.
They are located in basic data ADDRESSES → Financial accounting sub tab in the Accounting tab in ADDRESSES.

Check procedure
In the invoicing, the program checks whether an alternative financial account has been entered on the Accounting tab in the address ‑ if not, vouchers with this address cannot be saved.
Then the below CargoSoft information is shown.

Example from the order processing
If this checkbox is activated and if you invoice to an address which does not have an alternative financial account, CargoSoft will issue an error message. 
The voucher cannot be saved.

  •   Only ONE of the options mentioned is possible - both fields cannot be activated.
  •   However, both boxes can remain empty.

  • These functions concern all invoicing topics such as incoming invoicing, outgoing invoicing and accruals.

Different account has to be filled per currency

Authorizarion object: EAOPBETRAGADR

If different accounts per currency have been created for an address in the accounting system, they can be entered here.

The fields for alternative financial accounts per currency are located in basic data ADDRESSES → Alternative accounts per currency sub tab in the Accounting tab in ADDRESSES.

The alternative financial account must be filled per currency!!!
The system checks whether an account with the correct currency has been entered on the tab Alternative accounts per currency in the address!
If there is no account for the currency, the voucher cannot be saved.

Attention: There must be no account entries on the Accounting tab → Financial accounting sub tab!

The priority in the programme is to check the deviating accounts on the accounting tab and only then the sub-tab Alternative accounts per currency. 

Example from the order processing
The checkbox is activated in the basic data. Addresses must therefore contain alternative financial accounts per foreign currency. 
Test address D1 does not contain this entry.
Bill-to-party D1 receives an outgoing invoice in USD. 
The program issues a warning, stating that there is no financial account for a foreign currency for this bill-to-party. 
The voucher will not be processed.

Set up a foreign currency for the invoice recipient that can be used for invoices.

Section CASS

Accounting period CASS suggest from

Whether the accounting period should be suggested from the voucher date of the CASS file or the billing period.

CASS - Open files automatically

CASS billing: Here you can decide whether the file is to remain closed when booking the CASS.

Section Billing codes for profit share

Billing code for profit shareSee Invoicing → Automatic preallocation of Billing Lines in outgoing invoices → Profit sharing automatism.

Section Billing codes for automatic invoicing

Billing code for Truck manifest

To automatically create the accruals for the truck manifest in airfreight, a truck manifest activity type must be stored.

When activating the billing codes in INVOICING for the accruals entry, enter the code for the truck manifest in the field Billing code.

Section Accruals

Carry forward accruals (month end)Activates month-end closing accruals with the carry forward to the next month.
Block accrual entryActivates the context menu entries Close accruals and Open accruals in the account sheet for the function Close accruals: Block accrual entry. 
Print accrual upon entering

If this checkbox is activated, a voucher for the accrual is printed and can also be filed in the e-file of the corresponding position.

Upon entering, dissolving and canceling an accrual will be printed.

The entry can be made via

  • the forwarding account → on the Enter accruals tab,
  • the environment menu → enter accruals,
  • the environment menu → during cheque entry.

NO printout shall be made when recording accruals in airfreight in the case of

  • preparation of a truck manifest
  • F6 - CASS Accrual.

For printing the DISSOLUTION and the CANCELLATION, it is possible to open the print preview instead of the immediate print.
For this purpose, the employee must be given the PRINTRUECKSTA authorisation.
When the accrual is entered, the immediate printout continues.

Report and print control is made via the report entries:
EFRUECKA, type=EX, language of the employee = print dissolution accruals (only incoming invoices)
RUECKSTA, type=EX, employee's language = automatic printing of accruals (entry)
RUECKSTS, type=EX, language of employee = autom. print cancelation accruals

Settings for reports are enterred in Reports in ADMIN.


Print control is done via the standard entry REPORTS in the menu ADMIN → FORMS → FORMS or, if desired, an entry can be made under the report ID (e.g. EFRUECKA).