To call up the close menu, press the F6 function key in the order.
The F6 menu can be called from any sub tab in the AWB Main tab as soon as an item number exists for the order and is thus saved.
On this page all common functions for all AWB types are listed.
The additional or deviating functions per AWB type can be found on the pages of the individual AWBs and the links to these can be found opposite under pages on this topic.

Contents

Links to further F6 menus
Related pages


Complete the AWB via function key F6

By calling up the function key F6 key the close menu appears → The AWB type is displayed at the top of the F6 menu.

Once you confirm the F6 menu (even if you have not activated any of the functions), the shipment details of the file are saved and the AWB layout is regenerated → Select the Layout tab to see the updated data.

Activate the relevant functions and confirm with OK → Click Cancel, to close the mask without selecting a function.

  • Certain functions of the F6 menu depend on the AWB type and are only available for a specific type.

  • If recorded in the address basic data, the UN code is saved for the shipper, consignee and notify address in the database table airawb_t when you open the F6 menu in the file.
    The codes can be used for reports or for the Advanced Dynamic Search.

NOTE: If the AWB data is changed, the F6 menu must be confirmed again so that the changed data is displayed or printed in the AWB.


Functions in the F6 menu

These functions are triggered by activating the corresponding checkbox.

You can find an explanation of the function under the links

  • Assign an AWB no. to the file
  • Print AWB, labels and manifests
  • Transmit the AWB to the airline
  • Create accruals and CC invoices
  • Create and update the AWB layout
  • Gateway billing Airfreight


Checkbox in the F6 menu

This function is available in AWB type ...

Function

Basic data

Close file

All

Closes the file after the selected functions have been performed (no file closing). 



Create/enter AWB Number

All

This checkbox is activated by default if your file is not yet assigned with an AWB number.

You can automatically draw an AWB number from the stock or HAWB number range or, if you select AWB no. manually, type the AWB number in.

You can configure a preallocation in basic data AIRFREIGHT → AIR PARAMETER → General tab.


→ General tab in AIR Parameter

Security Status:
Print CSD 

All

Shows the security status of the shipment.
Use the update checkbox to have the program check for updates and update the status accordingly.


Print AWB

All

Activate the checkbox to start an instant print on the printer recorded in the basic data.

After you have activated the AWB print you are able to activate other functions, e.g. eAWB transmission to airline (Champ).

  • If basic data ADMIN → STATUS TYPES contain a status for the print of HAWBs (filling rule 28) and MAWBs (filling rule 27), the corresponding status is automatically inserted in the file with the print.

→ Send AWB (FWB) to airline
→ Print, fax, email AWB


→ Status types in Status types in ADMIN

→ Fills field rules in Status events

Print with current date

All

According to legal requirements, the print date and time must correspond to the actual print.

Remove the checkmark to print the AWB date based on the AWB control tab.


→ AWB Control tab in AWB Main

Print label


Activate the checkbox to start an instant print on the printer recorded in the basic data.

The number of labels depends on the number of packages entered in the goods description.


→ Label print in the Airfreight menu
Print pouch label

→ CONSOL
→ MAWB (B2B)
→ IATA 


If the eFreight Code EAP has been specified on the AWB Main tab, the checkbox Print pouch label is automatically preset.

  • The report for the label is eaairpouchlabel.rpt und and must be recorded in basic data ADMIN → REPORTS with the report ID LABELPOU.

  • The printer must be selected for the label in basic data ADMIN → FORMS.



Print AirCargoManifest 

Print CargoManifest 

→ Master and
→ Consol AWBs

The manifests are customized.

Activate the checkbox for the required manifest. The instant print is triggered automatically.

A  preallocation per DES agent for the required manifest can be made in the basic data ADDRESSES. 


→ Agent tab in ADDRESSES

Send Prealert → Consol
→ B2B Master

Define in the master data which documents (MAWBs, HAWBs, manifests) the DES agent will receive by eMail as advice.

The default settings are made in the address master data of the DES agent.


→ Agent tab in ADDRESSES

Send AWB to Airline

→ B2B Master
→ Consol
→ IATA

All master files are sent to airlines (Master B2B, IATA AWB and consol files).

This function is only available for carriers that are activated for transmission in the basic data (FWB).

  • MAWB (FWB) and HAWB (FHL) are sent to the airline.
    This requires a link to CHAMP (previously Traxon).

→ Pls see Send AWB (FWB) to airline.


→ Carrier in AIRFREIGHT

Send AWB to partner

→ B2B Master
→ Consol
→ IATA
→ SMAWB send to

Depends on the configuration of interfaces.

This checkbox is pre-assigned if you have selected Print AWB or Send AWB to airline.

  • Precondition for the transfer is that the qualifier AWBAP  is entered in the AWB agent on the EDI references sub-tab.

You alternatively have the option to select the EDI partner from the basic data after having confirmed the function in the F6 menu.



→ EDI references sub tab in Addresses

Send AWB .psr print file by email

→ HAWB
→ Consol

This function can be activated through basic data AIR PARAMETER.

This function generates a psr. print file, which is sent via email and can be printed by the recipient.

This requires that the software of the recipient supports psr.AWB print files. 


 → General tab in AIR Parameter 

Create accruals for Airfreight

→ MAWB (B2B)
→ IATA
→ Consol 


To create automatic accruals in MAWB (B2B), IATA and Consol AWBs, the flag Create accruals for Airfreight must be set in the F6 menu.

The accrual amount is built from the airfreight charges and the other charges of the consol. 

→ Create automatic accruals Airfreight


Create accrual other charges

→ B2B House
→ B2B Master
→ IATA


Book the accruals entered on the Other Charges tab.




Create CC invoice

→ Consol 
→ MAWB (B2B) 

The program retrieves the collect costs involved per HAWB and creates an invoice for the destination agent entered in address field A4.

It is possible to send the CC-invoice by email automatically.
For this it is necessary to select E-Mail only/Print and E-Mail in the basic data ADDRESSES.

In addition, an email address is mandatory.

  • E-Mail only:
    No printout is created, the invoice is only sent to the recipient of the document by email
  • Print and E-Mail:
    An email will be sent and the invoice will also be printed out.
    If 0 is entered as the number of printouts, the invoice will only be sent by email

After having created the CC invoice, you can no longer change the currency or voucher files. 


→ ADDRESSES → General tab → Invoice data sub tab → Section Invoice distribution → field Distribute via.

Print MRN on attachment


This option is only available if it has been activated in the AIR PARAMETERS (administrator).
All MRNs must be printed on the AWB in connection with the 2-stage export procedure.
CargoSoft automatically generates an attachment with all MRNs if the space on the AWB is not sufficient.
The checkbox is pre-assigned accordingly.
You can also activate the checkbox if the space on the AWB is enough but you would like ot print an attachment nonetheless.

The print of the MRN attachment is possible even if the checkbox Print AWB has not been activated.

This field in the F6 menu is pre-assigned if MRNs with indicator ZA=N (checkbox not active) are available in airfreight export files.

→ Consol tab in AIR Parameter
Gateway billing→ ConsolThe complete gateway billing is explained here.→ Gateway billing Airfreight